ClickUp vs Notion

ClickUp suits teams that want tasks, documents, whiteboards, time tracking, and sprint planning in one configurable workspace. Notion suits teams that want documents, wikis, and project databases together, with flexibility to design their own work-management structure.

Compare features See the tradeoffs

ClickUp

Best for teams consolidating project work, documents, and collaboration in one workspace

Advantage: Can write shared documents and link them to tasks.
Advantage: Can plan sprints and report on completed work, remaining work, and how long tasks take.
Advantage: Can track time and create timesheets within the workspace.
Limitation: Can set statuses and automatic actions, but cannot require fields before each status change.
Limitation: Can reuse templates and parent-level settings, but teams may still need local setup.

Notion

Best for teams combining project work with documents and a custom knowledge workspace

Advantage: Can keep documents, task tables, and discussions together on a page.
Advantage: Can add fields for status, people, dates, calculations, and links to other records.
Advantage: Can create public forms linked to database properties so responses become records; basic forms are available on all plans.
Limitation: Cannot require permissions or specific field values for each status change.
Limitation: Can build cross-project views using linked databases, summaries, and charts, but needs setup.

Feature comparison

✓ Supported · — Partially supported · × Not available.

Feature	ClickUp	Notion
Pricing
Starting paid price Compare the entry paid plan, billing unit, and payment commitment.	From $7/user/month, billed annually (Unlimited). Some accounts are moving to new plan packaging; confirm the quote for the workspace.	From $10/seat/month, billed annually (Plus).
Free plan Compare what teams can use before moving to a paid plan.	Free Forever includes unlimited tasks and members, with storage and feature-use limits.	Free includes unlimited pages for individuals; collaborative workspaces have a block allowance and ten external guests.
Work structure and knowledge
Projects, tasks, and subtasks Organise work from individual tasks through projects and larger initiatives.	Supported	Supported
Custom fields Track information that is specific to the team’s work.	Supported	Supported
Custom work types Model different kinds of work with their own structure and fields.	Supported	Limited Can model different work using database properties and templates; work types are team-designed database structures.
Documents and knowledge Keep project documentation and long-form knowledge connected to tasks.	Supported	Supported
Whiteboards Connect visual brainstorming to project work.	Supported	Limited Can embed live Miro boards; visual collaboration takes place in the connected Miro workspace.
Views and everyday work
Board and list layouts Switch between a board and a list of the same work.	Supported	Supported
Grouping by field Organise views by status, owner, or another work-item field.	Supported	Supported
Cross-project views View work from several projects or teams together.	Supported	Limited Can bring project records together through linked databases and views; teams need a shared database model or linked structure.
Advanced filters Build precise views from several conditions.	Supported	Supported
Saved and shared views Save board or list settings and share them with other people.	Supported	Supported
Keyboard navigation and commands Navigate and act without reaching for the mouse.	Supported	Supported
Bulk editing Update several selected work items together.	Supported	Supported
Planning and reporting
Planning across teams Connect current delivery work with broader projects, initiatives, and plans.	Supported	Limited Can build cross-project views using linked databases, summaries, and charts, but needs setup. Inherited from jira-vs-notion, Planning and views: Cross-team plans. Sources were attributed at page level in the original comparison; claim-specific attribution needs review.
Progress reporting Understand delivery progress and performance through reports.	Supported	Limited Can build progress views using charts, rollups, and database properties; delivery reporting needs a designed database model.
Task dependencies Track blocking relationships between tasks and projects.	Supported	Supported
Workload and capacity Compare assigned work with team availability and capacity.	Supported	Limited Can group assignments and calculate workload using database properties and rollups; availability-aware capacity planning needs custom setup.
Goals and objectives Connect tasks and project progress to organisational goals.	Supported	Limited Can model objectives and link them to work through related databases and rollups; teams configure the goal-tracking structure.
Time tracking Record time spent on work and review it in reports.	Supported	Limited Can store time values and calculate summaries with properties and rollups; a dedicated live timer needs a separate implementation.
Sprint planning Plan repeating delivery periods with a backlog and sprint scope.	Supported	Supported
Sprint reporting Review burndown, velocity, and delivery trends with dedicated reports.	Supported	Limited Can track sprint work using task databases, charts, and formulas; formal velocity and burndown reporting needs setup.
Timeline and Gantt views Plan work against dates and see schedules and dependencies in a timeline or Gantt view.	Supported	Limited Can show database items on a timeline and adjust linked task dates; dependency-aware scheduling is built on database relations.
Backlog management Maintain an ordered backlog and select work for upcoming delivery periods.	Limited Can organise backlog tasks in Lists and move work into Sprints; backlog structure follows the configurable task hierarchy.	Limited Can organise tasks and assign current or future sprints in databases; teams configure the backlog views.
Workflow and intake
Automatic actions React to changes and automate multi-step processes.	Limited Can automate multiple actions, but rules pause when the plan’s monthly action allowance runs out. Inherited from jira-vs-clickup, Workflow and delivery: Automation. Sources were attributed at page level in the original comparison; claim-specific attribution needs review.	Supported
Rules for changing status Enforce allowed status transitions and require information before work can move to another stage.	Limited Can set statuses and automatic actions, but cannot require fields before each status change. Inherited from jira-vs-clickup, Workflow and delivery: Rules for changing status. Sources were attributed at page level in the original comparison; claim-specific attribution needs review.	Not available
Request forms Collect structured requests that create work items.	Supported	Supported
Custom statuses Define the stages that match each team’s process.	Supported	Supported
Approval steps Require approval from designated people before work can proceed.	Limited Can coordinate design reviews with assigned Proofing comments and approval statuses, and approve timesheets; arbitrary task-stage approval gates require additional workflow configuration.	Not available
Access and administration
Project roles and permissions Control who can view, edit, and administer project work.	Supported	Supported
Individual work-item access Restrict an individual work item within an otherwise shared project.	Limited Can give tasks specific access, but the most specific and highest permission wins where access conflicts.	Limited Can give people access to assigned database records on Business and Enterprise, but broader inherited access still applies. Inherited from jira-vs-notion, Sharing and Jira integration: Private tasks in shared projects. Sources were attributed at page level in the original comparison; claim-specific attribution needs review.
Shared configuration Reuse managed fields and process settings across teams.	Limited Can reuse templates and parent-level settings, but teams may still need local setup. Inherited from jira-vs-clickup, Access, shared settings, and integrations: Shared setup across teams. Sources were attributed at page level in the original comparison; claim-specific attribution needs review.	Supported
Integrations
Development integrations Connect planning with branches, pull requests, builds, and deployments.	Limited Can link GitHub code changes and reviews to tasks. Integration automation requires Business or Enterprise; build and release details are more limited. Inherited from jira-vs-clickup, Access, shared settings, and integrations: Code and release details. Sources were attributed at page level in the original comparison; claim-specific attribution needs review.	Limited Can show Jira development tasks through synced databases and integrations. Inherited from jira-vs-notion, Workflow and automation: Code and release updates. Sources were attributed at page level in the original comparison; claim-specific attribution needs review.
Jira integration Connect work and updates with Jira projects.	Limited Can sync Jira projects and issues both ways through a beta integration on Business Plus and Enterprise; requires a Jira Premium admin account.	Supported
API and webhooks Read and update work programmatically and receive events when it changes.	Supported	Supported

ClickUp

Best for teams consolidating project work, documents, and collaboration in one workspace

Integrated documents and whiteboards

Can write shared documents and link them to tasks.

Configurable task hierarchy

Can organise work into spaces, folders, and lists, with tasks and multiple levels of subtasks.

Native sprint reporting

Can plan sprints and report on completed work, remaining work, and how long tasks take.

Built-in time tracking

Can track time and create timesheets within the workspace.

Notion

Best for teams combining project work with documents and a custom knowledge workspace

Documents alongside project data

Can keep documents, task tables, and discussions together on a page.

Relational project databases

Can link records in different databases and summarise information from the linked records.

Multiple database views

Can view the same database as a table, board, list, timeline, calendar, gallery, chart, or feed.

Configurable task and sprint databases

Can plan current and future sprints in databases and automatically carry unfinished work forward.

Key differences

ClickUp

Notion

Work structure and customisation

Compare how each product models projects, tasks, work types, and team-specific information.

Can group supported views by status, assignee, priority, task type, and supported custom fields. Can combine task filters using AND or OR conditions.

Can group database views by properties and add a second layer of grouping. Can combine database filters with nested AND and OR groups.

Workflow configuration

Consider whether the team needs a consistent status model or rules that govern how work moves between stages.

Can set statuses and automatic actions, but cannot require fields before each status change. Can coordinate design reviews with assigned Proofing comments and approval statuses, and approve timesheets; arbitrary task-stage approval gates require additional workflow configuration.

Cannot require permissions or specific field values for each status change. Enforced approval steps are not available in Notion. Can automatically update pages, notify people, send emails, or call other services when something changes or on a schedule.

Access and extensibility

Review the permission model and the options for connecting or extending each product programmatically.

Can give tasks specific access, but the most specific and highest permission wins where access conflicts. Can control who sees or edits spaces, folders, lists, tasks, documents, and dashboards.

Can give people access to assigned database records on Business and Enterprise, but broader inherited access still applies. Can control page and teamspace access, including access for guests.

Planning and portfolio scope

Consider how near-term execution connects to timelines, initiatives, dependencies, and broader organisational plans.

Can compare assigned work with capacity in workload views; full portfolio workload management starts on Business. Can combine work across projects using dashboards, workload views, timelines, and task links.

Can group assignments and calculate workload using database properties and rollups; availability-aware capacity planning needs custom setup. Can build cross-project views using linked databases, summaries, and charts, but needs setup.

Sources and verification

Documentation reviewed 2026-09-11 / 2026-09-16 / 2026-09-17. Based on product documentation and pricing sources.