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See work from multiple Jira projects on one board

By Jens Schumacher, former Head of Product for Jira · Updated

A company-managed Jira board can show work from multiple projects, now also called spaces, using a saved filter. That filter can include company-managed and team-managed spaces. A board inside a team-managed space remains tied to that space, so use a separate company-managed board when you need to bring their work together.

Multiple spaces, one board

To create a company-managed board from several spaces, save a filter that includes their work items, then use that filter when you create the board. You can also use an existing filter shared with you.

  1. Open Advanced work item search

    From the top nav, select Filters → Advanced work item search.

  2. Write JQL that spans your spaces

    For example: project in ("Mobile App", "Web App", "Platform") ORDER BY Rank ASC. The ORDER BY Rank clause matters: boards need a rank order to support drag-and-drop.

  3. Save the filter

    Click Save as, give it a name, and share it with the right groups or roles if teammates will use the board.

  4. Go to Boards → Create board

    From the top nav, search for or select Go to all: Boards, then Create board in the top-right.

  5. Create the board from your saved filter

    Choose Scrum or Kanban, then select Board from an existing saved filter and pick the filter you just saved.

  6. Configure columns and permissions

    Map your statuses to columns (statuses can differ between spaces, so expect to tidy this up), and confirm who can see the board via the underlying filter's share settings.
Show multiple company-managed Jira spaces on one board

Good to know

Before you build a cross-space board in Jira:

  • Team-managed spaces can't host a cross-space board. You must build a company-managed board from a filter instead.
  • Share the saved filter when teammates need the board. The board is only as visible as the filter behind it: if teammates can't see the filter, they can't see the board.
  • Unmapped statuses hide their work items. Spaces with different workflows each need their statuses mapped to a column. Any unmapped status makes its work items invisible on the board.
  • Drag-and-drop needs a rank order. Your filter's JQL should end with ORDER BY Rank or drag-and-drop reordering won't behave.
  • Team-managed custom fields won't show on a cross-space board's cards unless they're globally scoped.
  • Sprints don't combine cleanly across spaces, since each space manages its own sprints.
  • Team-managed filters can't span spaces. Custom filters in team-managed spaces are limited to a single space. Even the board's built-in filtering stays within that one space.

One board. Every space.

BetterBoard pulls the spaces you choose into a single board: no saved filter, no JQL, no admin ticket. Free to try with your Jira.

Explore BetterBoard

FAQ

Can a team-managed Jira board show work items from other spaces?
No. Team-managed boards are tied to their own space, and you can't create additional boards from within a team-managed space. To see multiple spaces together, build a company-managed board from a saved filter whose JQL includes those spaces.
How do I create a cross-space board in a company-managed space?
Create a saved filter with JQL that lists the spaces you want (e.g. project in (A, B, C) ORDER BY Rank), share it, then go to Boards → Create board → Board from an existing saved filter and pick that filter. Map the statuses to columns afterward.
Why are some work items missing from my cross-space board?
The most common cause is unmapped statuses. When spaces use different workflows, any status not mapped to a column on the board won't display its work items. Open board settings and map every status you expect to see.
Can I mix company-managed and team-managed spaces on one board?
Yes, through a company-managed board built from a filter that references both. The main caveat is custom fields: team-managed space fields are space-scoped and won't appear on the board's cards unless they're globally scoped.
Can I drag and drop work items on a cross-space board?
Yes, as long as the underlying filter ends with ORDER BY Rank. Without a rank order, Jira can't store the manual ordering that drag-and-drop relies on.
Does BetterBoard need a saved filter to show multiple spaces?
No. You select the spaces you want directly when setting up the board, and their work items appear together. There's no separate filter to build, save, or share.

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