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See work items from multiple Jira spaces on one board

By Jens Schumacher, former Head of Product for Jira

A board created with a space starts with that space's work. To bring several spaces together, create a saved JQL filter and then create a Scrum or Kanban board from it. The filter can include company and team-managed work; the board can live on a profile or in a company-managed space.

Company and team-managed spaces

The filter-based board flow is the same regardless of which space types supply the work. The placement rule is different: Jira cannot locate an additional board inside a team-managed space, so choose your profile or a company-managed space as its location.

  1. Search across the spaces

    Select Filters → Search work items, switch to JQL, and enter a query such as project in ("Mobile App", "Web App", "Platform") ORDER BY Rank ASC. The ORDER BY Rank clause matters: boards need a rank order to support drag-and-drop.

  2. Save the filter

    Click Save as, give it a name, and share it with the right groups or roles if teammates will use the board.

  3. Go to Boards → Create board

    From the top nav, search for or select Go to all: Boards, then Create board in the top-right.

  4. Create the board from your saved filter

    Choose Scrum or Kanban, then select Board from an existing saved filter and pick the filter you just saved. Locate it on your profile or in a company-managed space; it cannot be located inside a team-managed space.

  5. Configure columns and permissions

    Map your statuses to columns (statuses can differ between spaces, so expect to tidy this up), and confirm who can see the board via the underlying filter's share settings.
Show multiple company-managed spaces on one board

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Good to know

Before you build a cross-space board in Jira:

  • Board contents and board location are separate. A filter-based board can include team-managed work, but the board itself must live on a profile or in a company-managed space.
  • You need a saved, shared filter. The board is only as visible as the filter behind it: if teammates can't see the filter, they can't see the board.
  • Unmapped statuses hide their work items. Spaces with different workflows each need their statuses mapped to a column. Any unmapped status makes its work items invisible on the board.
  • Drag-and-drop needs a rank order. Your filter's JQL should end with ORDER BY Rank or drag-and-drop reordering won't behave.
  • Some team-managed fields are space-scoped. They may not be available as shared Card layout fields on a filter-based board.
  • Sprints originate from a board and backlog, not from a space. A cross-space board can include work from several spaces in a sprint when its filter and permissions allow it. Sprint actions require the relevant permissions in every affected space.
  • Do not confuse team-managed custom filters with site-wide saved filters. Custom filters created inside a team-managed space are single-space, but a saved JQL filter from Search work items can span spaces and feed a board.

One board. Every space.

BetterBoard pulls the spaces you choose into a single board: no saved filter, no JQL, no admin request. Free to try with your Jira.

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FAQ

Can a team-managed space's board show work items from other spaces?
The board built into a team-managed space is tied to that space, and Jira cannot locate an additional board there. Create a filter-based board from the board directory and locate it on your profile or in a company-managed space; its saved filter can still include team-managed work.
How do I create a cross-space board in a company-managed space?
Create a saved filter with JQL that lists the spaces you want, for example project in (A, B, C) ORDER BY Rank. Then open Go to all: Boards → Create board → Board from an existing saved filter, choose a profile or company-managed location, and map the statuses to columns.
Why are some work items missing from my cross-space board?
The most common cause is unmapped statuses. When spaces use different workflows, any status not mapped to a column on the board won't display its work items. Open board settings and map every status you expect to see.
Can I mix company and team-managed spaces on one board?
Yes. A board built from a site-wide saved filter can include both. Locate it on a profile or in a company-managed space, and check field availability and status-to-column mappings across the different configurations.
Can I drag and drop work items on a cross-space board?
Yes, as long as the underlying filter ends with ORDER BY Rank. Without a rank order, Jira can't store the manual ordering that drag-and-drop relies on.
Does BetterBoard need a saved filter to show multiple spaces?
No. You select the spaces you want directly when setting up the board, and their work items appear together. There's no separate filter to build, save, or share.